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A new Templafy report has found that nearly half of its Aussie survey respondents disclosed that sensitive enterprise documents have been shared “by mistake” to unauthorised parties.
Templafy's data has revealed that today's enterprises are suffering from a lack of content infrastructure, putting their business success and reputation at constant risk. The global research report was conducted in the US, UK, Australia and Germany surveying 2,296 full-time employees at enterprise-level companies.
The aim of the report is to determine the structural and financial consequences enterprises face when they lack automated, integrated technology solutions that support and connect content throughout employee workflows. Particularly the Australian findings uncover cause for concern.
According to Christian Lund, co-founder of Templafy, more content is being created across a plethora of applications than ever before.
"Content needs to drive value rather than introduce risk.
"Enterprises need a solution for these pain points, and we're confident that content enablement technology is the key," Lund added.
According to the Templafy report, "content anarchy" and a lack of document governance pose significant security risks for enterprises. About 91 per cent of respondents who work for companies that deal in sensitive client information indicated that having inconsistent, incorrect, or unreliable content shared externally can be detrimental to their business and cause security risks. While 84 per cent of respondents acknowledged security requirements are increasing and believe upholding strict requirements is more important now.
Nearly half of the survey respondents also disclosed that their company has mistakenly shared a sensitive document with an unauthorised party. There are two main reasons behind the major security issue; according to 43 per cent of survey respondents, their company lacks secure, system-wide alignment when it comes to content, and 41 per cent said their company urgently needs a better system to support mandatory document sensitivity classification.
The Templafy data has also shown that companies are not prioritising content infrastructure. Over half (57 per cent) of respondents have revealed their company struggles with content standardisation and added that when creating new materials, they are not confident they are using the latest company-approved assets.
This lack of consistency and integrity across all business content, according to the Templafy team, is a AU$35 million problem.
Content anarchy and a lack of document governance pose significant security risks for enterprises, with 91 per cent of respondents who work for companies that deal in sensitive client information indicating that having inconsistent, incorrect, or unreliable content shared externally can be detrimental to their business and cause security risks.
No matter the industry, size or location, Lund added, content is mission critical to the success of any company.
"Historically, static content solutions like enterprise content management (ECM) tools were enough for a company to get by, but in today's digital HQ, it's simply not possible for users to navigate the exponentially growing amount of enterprise content and data anymore," Lund said.
[Related: Australians lose over $200m to scams in just 4 months]
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